ADMINISTRATIVE ASSISTANT 4

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ADMINISTRATIVE ASSISTANT 4

Salary

$2,602.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

SSD2024-61

Department

SSC Special School District

Opening Date

05/06/2024

Closing Date

5/21/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Louisiana is a State as a Model Employer for People with Disabilities.

THIS POSITION IS LOCATED IN THE OFFICE OF THE LOUISIANA INSTRUCTIONAL MATERIAL CENTER FOR THE LOUISIANA SPECIAL SCHOOL DISTRICT.

The Louisiana Special Schools do not unlawfully discriminate on the basis of race, color, national origin, sex, disability, or age in our programs and activities. Inquiries regarding non-discrimination maybe referred to Santa Patterson, Human Resources Director at spatterson@lsdvi.org .

RELEASE OF ASSESSMENT AND EVALUATION INFORMATION : La. R.S. 17:3884(D) requires that any school board wishing to hire a person who has been assessed or evaluated pursuant to the Children First Act, La. R.S. 17:3871, et seq., whether that person is already employed by that school system or not, shall request such person's assessment and evaluation results as part of the application process. Please be advised that, as part of the mandated process, your previous assessment and evaluation results will be requested. You have the opportunity to apply, review the information received, and provide any response or information you deem appropriate.

Physical Activity Level:

Work is performed in physically comfortable positions: sitting, standing, or walking. Light effort is required for such tasks as carrying papers, books, or similar small items or packages. Work requires very little or occasional light physical effort.

There is no guarantee that everyone who applies to this posting will be interviewed. Specific information about this job will be provided to you in the interview process, should you be selected.

Preference may be given to applicants who have American Sign Language skills.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Acting Decisively: The ability to make decisions quickly and effectively.

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Demonstrating Persistence: The ability to achieve goals by overcoming adversity.

Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels over time.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

NO TEST IS REQUIRED FOR THIS VACANCY.

PLEASE LIST ALL WORK EXPERIENCE.

To apply for this vacancy, click on thiscivilservice.louisiana.govlink to complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

  For further information about this vacancy contact:

Alicia Holmes

Human Resources, SSD

(225) 757-3207

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a high-level manager or low- to mid-level administrator.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.

Examples of Work

Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

Represent supervisor in various matters, providing input, and possibly exercising signature authority.

Serves as liaison between supervisor and staff members.

Assesses importance of issues or conflicts, and briefs supervisor.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May type contracts, secure appropriate signatures, and track contracts through the approval process.

Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

• Yes

• No

  02

  Have you ever worked in a school setting?

• Yes

• No

  03

  Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?

• Yes

• No

  04

  If 'YES', give the law enforcement authority (city, police, sheriff, FBI, etc.), the offense, place, and disposition of case. If 'NO', please enter N/A.

  05

  Are you a current or former employee of The Louisiana Special School District?

• Yes

• No

  06

  Are you related to a current or former employee of the Louisiana Special School District?

• Yes

• No

  07

  How many years of experience do you have in which clerical work was a major duty? Please make sure work history reflects this experience.

  08

  Please list the office skills that you are experienced in: (example: Microsoft Word/Excel)

  09

  What is your typing speed?

  10

  Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command: 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction

  11

  Explain your rating by providing specific and relevant examples in the box below.

  12

  Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively: 1= I have no experience and/or am uncomfortable acting decisively 2= I have limited experience or require assistance to act decisively 3= I can act decisively 4= I can act decisively and help others improve their ability to act decisively

  13

  Explain your rating by providing specific and relevant examples in the box below.

  14

  Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication

  15

  Explain your rating by providing specific and relevant examples in the box below.

  16

  Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization. 1= I have no experience and/or am uncomfortable displaying professionalism 2= I have limited experience or require assistance to display professionalism 3= I can display professionalism 4= I can display professionalism and help others improve their ability to display professionalism

  17

  Explain your rating by providing specific and relevant examples in the box below.

  18

  Rate your ability to demonstrate persistence based on our definition: The ability to achieve goals by overcoming adversity. 1= I have no experience and/or am uncomfortable demonstrating persistence 2= I have limited experience or require assistance to demonstrating persistence 3= I can demonstrate persistence 4= I can demonstrate persistence and help others improve their ability to demonstrate persistence

  19

  Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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