• Responsibilities: Candidates are responsible for managing email inboxes, forwarding emails to the appropriate parties, data entry (i.e. invoices), assisting with clean up projects, electronic file maintenance (as this department is fully remote), gathering documents (i.e. biosketches, resumes, current independents) for proposals, reaching out to departments to gather and track documents before proposal submission deadlines, downloading reconciliation logs, cleaning and editing reconciliation logs and scheduling meetings via Zoom.

o Assist Grant and Contracts Administrators in budget preparation, budget revisions, budget reconciliation, or time extensions as needed. Inform the Grants and Contracts Administrators and/or Assistant Manager of any errors that arise in the reconciliation of monthly budget reports. Identify the need for cost transfers from budget reconciliation. Collect and compile information for grant proposal submissions.

o SPS data entry. Maintain a working knowledge of applicable regulations, policies, and protocols. Reconcile financial information on the Sponsor's reports to the University general ledger, reviewing financial transactions posted to the general ledger and other documents for compliance with the Sponsor's terms and conditions and the University's policies and procedures.

o Assist with the administrative and financial duties of the GUIde Consortium, including scheduling meetings, uploading scientific documents, updating financial reports, creating invoicing, editing meeting recordings, and managing the email account. Create JVs and AP check requests as assigned by the supervisor.Assist investigators in processing renewal applications for existing protocols.

o Prepare various financial reports as required by the Sponsor reflecting compliance with the Sponsor's terms and conditions, and create adjusting journal entries for unallowable expenses, including over expenditures. Facilitate necessary financial transactions related to grants and contracts as required. Contribute to special projects, including electronic file maintenance, gathering resources, and project management cleanup efforts.

• Performance Measurements:

o Responsiveness

o Communication

• Hours: Monday-Friday from 8:00a-5:00p

• Pay Rate: $20-25/hour

• Length of Assignment: 6-month contract with the opportunity to apply and interview for permanent vacancy

Skills:

research administration, grants, Finance

Additional Skills & Qualifications:

N/A

Experience Level:

Entry Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.