Purpose of the role: CWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes. We’re a community of 1,400 meetings and event experts spanning 68 countries and we are continuing to grow. We are always on the lookout for talented people to join us on our journey and help us to exceed both our own expectations, and those of our clients. CWT Meetings & Events *is seeking an *Event Planner.

Main responsibilities:

*Meeting/Event Planning process *

• Determinespurpose of the meeting, prepares a project plan with specifications, and obtains historical information related to program.
• Identifiesstakeholder needs, prepares program outlines (topics, content, speakers), designs program details to meet needs of participants,identifiessuccessful criteria for evaluation of meeting anddeterminestechnology requirements.
• Proactively escalates potential client, program, or delivery issues fortimelyresolution.
• Preformstime tracks as requested by management.

*Facilities & Services *

• Determinesappropriate geographicallocation and venue.
• Identifiesservicesrequired, and coordinates security procedures.
• Plans, orders, andoverseestechnology requirements.
• Conducts a pre-meeting briefing and post-con with suppliers and facility providers.
• Plans/creates agendas for site inspections.

Financial & Contract Management

• Identifiesancillary revenue sources and/or cost savings opportunities.
• Develops budget formeetingwhich may include vendor contract negotiations.
• Ensures completion of payment and /or billing process.
• Manages according to the budget.
• Conducts RFP process anddetermines.
• Responsible for group reporting requirements.
• Ensures adherence to standard or client specific deposit terms, terms and conditions of client contract, and billing guidelines.

*Logistics *

• Establishes invitation/registration procedures, assesses risk management todetermineinsurance andoperationsneeds, anddeterminesexhibitor booth assignments/setup process.
• Secures andcommunicatedtransportation/travel arrangements.
• Determinessetup for function rooms including seating and AV.
• Manages all food and beverage needs.
• Prepares and reviews housing reportsin a timely manner.
• Coordinates shipping of materials.
• Complies withM&E technology usage asrequired.

*Program *

• Secures speakers/entertainment and manages contractual relationship.
• Determinesfood and beverage requirements that support programobjectives.
• Arranges ancillary programs in conjunction with the meetings including pre/post meeting activities.
• Arranges media and PR activities forprogram.
• Provides program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review.
• Travels onsite for assigned programs acting as the business lead meeting owner.

• Collaborates with onsite Lead Travel Director.

  #LI-ONSITE #LI-PS

*Experience & Education: *

• An equivalent experience and education may be considered.
• 3 years ofcurrent relativemeeting/event management or customer service experience in hospitality.

*Languages *

• Effective communication in English.

*Knowledge,skillsand abilities (KSAs) *

• Good knowledge of GDSTravelPlatform.
• Good knowledge of Microsoft Office products.
• Knowledge of Project Management procedures.
• Travel industry knowledge preferred.
• Knowledge of electronic meeting management tool preferred.
• Excellent oral/written communication skills to communicate internally/externally.
• Strong critical thinking, attention to detail, customer service and negotiation skills.
• Strongorganizationskills that can coordinate multiple resources.
• Talentto work as a team player and be self-motivated.
• Capabilityto process financial information.
• Ability to remain calm in fast-paced stressful situations.
• Ability to set priorities and multitask.
• Ability to travel to eventsas necessary.
• Ability to learn quickly and solve problems in a timelymanner.

Job: *Event Planning

Organization: *Customer_Meetings & Events

Title: Event Planner

Location: Cairo

Requisition ID: 2400006B